A step-by-step guide to the ROC shifting procedure under the Companies Act, 2013.
shifting within the same city, town, or village — the simplest form of relocation.
Directors pass a board resolution approving the shifting to the new address within local limits. Minimum 7 days notice for board meeting is required.
Gather property deed or lease agreement, utility bills (not older than 2 months), and owner's No Objection Certificate for the new premises.
Submit Form INC-22 (Notice of Situation of Registered Office) to the ROC within 15 days of the board resolution with all supporting documents.
shifting within the same state but outside local limits — requires a Special Resolution.
shifting within the same state but to a different ROC jurisdiction — requires Regional Director approval.
Board resolution followed by EGM with Special Resolution (21 days notice). The resolution approves the shifting and amendment to the Memorandum of Association.
File the Special Resolution with ROC within 30 days. Include certified copies, explanatory statement, and professional certification by CS.
Publish advertisements in both English and vernacular newspapers in the current state. A 30-day notice period begins from the date of publication for objections.
Apply to the Regional Director after the 30-day notice period. Include all documentation, director declarations, creditor lists, and Chief Secretary acknowledgment.
Regional Director confirms within 30 days. File Form INC-28 (RD confirmation) and Form INC-22 with the ROC within 30 days of approval.
The most comprehensive process — shifting between different states with Central Government approval.
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